3 Tips on how to Be Organised In Business

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Today’s contributing post will show you 3 tips on staying organised in your business.

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3 tips on staying organised in business

Owning a business, even if you work by yourself in your home, comes with a huge list of things that you need to do. And, unfortunately, that list doesn’t really reduce over time. Items just get replaced with other items, tasks with new tasks.

And it’s all on you to make sure that everything stays organised and nothing slips through the cracks. And when you combine that with everyday life, that can be a daunting task. But it doesn’t have to be. A huge part of being organised is your mentality towards it.

If you believe that everything is out of control and that you can’t cope – then that’s what is going to happen. If you believe that you are in control, you can handle things and it’s all going to be fine – then it will be. But you do have to put in the work, it’s not all magically going to sort itself out just because you want it to.

Being organised can be so simple with some basic practices – some are particular to specific areas of the business, where others can relate to almost every sector of your company.

Each person will find their own practices, or adapt someone else’s, but to get to that point you so need to start with some tried and tested ways of organising your life. You might find that you cross over lists and planners with your family life so that you keep everything in sync, or that keeping the two separate is best for your sanity.

The first overall practice is to write everything down. If you prefer having everything on your phone, then do that, otherwise grab yourself a dedicated planner or notebook for your business needs.

Enter in every appointment, update and task. Assign each task a deadline (before the actual deadline) so that you have time to make last minute edits if need be. Keep a daily to-do list, but don’t let yourself waste time adding things to the list every day.

Having a physical list that you can cross tasks off is so satisfying and is great for motivating you to do the next one. While you’re emailing a client or on the phone, make a memo straight away for anything you have agreed to do – ever if it’s just to call them back later that day.

Hang a pin-board above your desk and add the memo to it straight away so that it doesn’t get lost in the desk paperwork. Alternatively, and better for the environment, hang a whiteboard or use chalk paint on the wall.

The second practice you can use to keep organised is to assign time slots to tasks. If you work from home, you know how easy it is to keep working into the evening. You might just need to do one little thing and it ends up eating into your family time. Assign yourself a work day and stick to those limitations.

On top of that, assign non-urgent tasks a time slot in your day. Say, from 9am until 12pm you work on business admin like finances and contracts. Between 1pm and 2pm you spend time on something creative.

And then 2pm until 5pm is when you have your meetings and contact whoever you need to. You can split your day up further, or assign a particular day to do all of your admin and leave the rest of the week paperwork free.

Now, onto the more specific organisational practices. Again, you will find your own way, and this is just some suggestions on how you can add some organisation into your business life.

Have a Business Plan

When creating a business plan, too many people put so much pressure on sticking to it exactly. Your plan should be a guideline that you work around – but if you deviate or slow down, don’t beat yourself up about it. Pick yourself up and see where you’re at and make a new plan.

When creating the plan, think short term and long term – a five year plan should be as far as you go, but that plan should be vague with one point for each year. Your short term is the year you’re in, and can be much more detailed.

Have your Finances in check

As suggested, keep on top of your finances by spending a little bit of time each day, or by dedicating a chunk of time once a week to deal with your finances. Create a detailed budget planner on excel and update in once a week to include your income and outgoings. Also track when you send an invoice and when it’s has been paid.

You need to keep a folder for your paper receipts and invoices for your taxes, but by logging them into a separate spreadsheet will make it so much easier and quicker to fill out your tax return at the end of the financial year. When it comes to employees – if you have any – you need to make sure that you have a dedicated time to sort out payroll.

This might be one a week, fortnightly or monthly depending on how often your employees get paid. You can process payroll yourself, manually, or you can fill the payroll job with an employee or company, which will cut down your time spent.

Stay organised with Blogs

When writing your blogs you shouldn’t think ‘what can I write today’ you should be thinking about what you can wrote for next week, or even the week after. Setting up your blogs in advance takes the stress off.

There are always going to be times when you can’t think of anything to write, so make a note of topics as and when you think about them and write them in advance. You can set up your blogs to be published at a later date, which is even more perfect when you’re taking some holiday.

If you don’t have the time to write all your blogs yourself, them use a marketing company or a freelance copywriter to write them for you. That way you just need to find the time to proof read and publish the posts. These might just be your filler blogs, while you write blogs intermittently.

◊This is a contributed post◊

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Until then, happy hiring, and best wishes with your business.

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